Privacy Policy for CaptureMind

1. Information We Collect

1.1 Personal Information

1.2 Image and Text Data

1.3 Device Information

• Device model and operating system version
• App version and build number
• Language and region settings
• Network connectivity type (WiFi/cellular) for service optimization

2. How We Use Your Information

2.1 Core App Functionality

• AI Text Extraction: Process your images to extract and format text content with smart line break merging
• AI Text Enhancement: Process clipboard text to improve formatting, grammar, and summarization (paid subscribers only)
• Concept Detection: Automatically identify and structure concept definitions using local pattern matching (no AI processing)
• Usage Tracking: Monitor AI request limits (5 lifetime for free users, monthly limits for paid tiers: 15/100/500)
• Authentication: Maintain anonymous user sessions for service access

2.2 Service Improvement

• Analyze app performance and crash reports to fix bugs
• Understand usage patterns to improve features
• Optimize AI processing performance and accuracy

2.3 Subscription Management

• Process in-app purchases through Apple App Store or Google Play Store
• Track subscription status and expiration dates
• Enforce usage limits based on subscription tier

3. Information Sharing and Disclosure

3.1 Third-Party Services

• OpenAI (GPT-4o): Processes your images for text extraction (images are not stored)
• Firebase (Google): Provides anonymous authentication and app analytics
• Apple/Google: Handles in-app purchase transactions and subscription management

3.2 Legal Requirements

We may disclose information only when required by law, such as:

• Compliance with valid legal processes
• Protection of our rights and safety
• Investigation of fraud or security issues

4. Data Storage and Security

4.1 Local Storage

• Your Notes: Stored locally on your device using encrypted SQLite database with support for hierarchical organization
• Images: Original photos remain in your device's photo library
• App Settings: Preferences stored locally using secure device storage

4.2 Cloud Processing

• Temporary Processing: Images are sent to our secure AI service for text extraction only
• No Permanent Storage: Images are deleted immediately after processing
• Encrypted Transmission: All data is transmitted using HTTPS encryption

4.3 Security Measures

• End-to-end encryption for data transmission
• Secure authentication using Firebase Anonymous Auth
• Regular security audits and updates
• No long-term storage of sensitive image content

5. Your Privacy Rights

5.1 Data Access and Control

• Local Control: All your notes remain on your device under your complete control
• Export Data: You can export your notes at any time through the app
• Delete Data: Uninstalling the app removes all locally stored data

5.2 Usage Tracking

• Usage Limits: Free users get 5 AI operations for their lifetime (photo-to-text only); paid subscribers get monthly AI operations with text enhancement: Starter (15/month), Premium (100/month), Pro (500/month)
• Subscription Control: Manage or cancel subscriptions through your App Store/Google Play account

5.3 Regional Rights

• Right to access what personal data we have about you
• Right to correct inaccurate information
• Right to delete your data (subject to legal requirements)
• Right to data portability
• Right to object to certain data processing

6. Children's Privacy (COPPA Compliance)

6.1 Special Protections for Children Under 13

We provide enhanced privacy protections for children under 13:

• Anonymous Use Only: No personal information is collected or required
• Local Storage: All notes and content remain on the device
• No Social Features: No sharing, messaging, or social interaction capabilities
• Parent/Guardian Control: Parents maintain full control over the device and app usage

6.2 Minimal Data Collection

For users of all ages, we only collect:

• Anonymous device identifiers (no personal information)
• Usage counts for AI processing (no content stored)
• Technical data for app improvement (no personal details)

If you have concerns about a child's use of CaptureMind:

• Contact us at the email below for immediate assistance
• We will work with parents/guardians to address any concerns
• All data can be easily removed by uninstalling the app

7. International Data Transfers

Your data may be processed in countries other than your own, including:

• United States: Where our AI processing services (OpenAI) are located
• Google Cloud Regions: Where Firebase services operate

We ensure all international transfers comply with applicable privacy laws and use appropriate safeguards.

8. Updates to This Privacy Policy

We may update this privacy policy to reflect:

• Changes in our data practices
• New features or services
• Legal or regulatory requirements
• User feedback and improvements

9. Third-Party Links and Services

CaptureMind may contain links to third-party websites or services. This privacy policy does not apply to those external sites. We encourage you to review the privacy policies of any third-party services you visit.

10. Data Retention

• Notes and Content: Stored locally until you delete them or uninstall the app
• Usage Data: Retained for up to 2 years for analytics and service improvement
• Account Data: Anonymous user IDs retained as long as you use the service
• Crash Reports: Retained for up to 1 year for debugging purposes